Small business accounting can be nothing less than a challenge. Without the use of accounting software, it might become significantly hard to perform tasks such as invoicing and calculation of end-of-the-year taxes. That's where you can trust QuickBooks.
With QuickBooks, you get three options in terms of versions of the software. Two of those are desktop versions that you need to download and install on your computer. And the third one is an online version, which uses cloud services to provide users access to the files stored in the company's servers.
While the basic functionality of all of the versions is the same, people usually prefer the online version because of the ease of use and access. In this article, we are going to mention some of the benefits that you can get by using QuickBooks Online to manage your company's accounts and finances.
1. Shared data access
If you must share the accounting tasks with other people in your company, you will like the way QuickBooks Online works. As mentioned above, QuickBooks Online refers to the accounting data present in the cloud. All you need to have is a username and a password to access that data. You can create logins for different people to use the software.
2. No need to maintain backups on office computers
One major problem with the use of the traditional QuickBooks software is that it stores data on your computer. It means you have to upload that data into the company's server to make it accessible to other people in your company. With QuickBooks Online, you don't have to perform those manual actions to upload data. Any change that you will make in the data will store directly in servers. The significant advantage of QuickBooks Online is that it frees you from the concerns of losing your data in case your computer hard drive crashes.
3. Online Help
With Quickbooks Online, you get fast access to online help that can assist you with the set-up and troubleshoot any problem you encounter. Of course, you are going to have to pay for the user license to gain access to that help.
4. Sending invoices and statements to clients
In several cases, you may need to send invoices and statements to your clients regularly. Now, You might have an idea of how difficult it could be if you are doing it the old-fashioned way by printing out the invoices, attaching the documents, and posting those bulks to your clients.
QuickBooks online saves you from all this hustle and bustle for good. You can set up automatic invoice generation periodically, and add email addresses of clients. The software will do the rest of the job and notify you after sending those emails.
5. Manageable from apps
The ability of QuickBooks Online to access the cloud to store data in the main servers means that you can manage your accounting operations from anywhere. Even better, you can use the iPhone or iPad app to make necessary data changes.
Conclusion
By talking about the benefits of only QuickBooks Online, we do not mean to suggest against using the desktop-based Quickbooks. The version that can work offline has its own huge set of benefits. For instance, if the accounting job you do has to deal with the confidential data, you can safely use a desktop-based QuickBooks on a computer disconnected from the network. But in most cases, you will appreciate the way cloud-based accounting software can make things easy for you.
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